IPMS - iPNOTE – worldwide patent and trademark registration

A full suite of IP management tools

A centralized IP registry

Keep All Your IP rights Organized in One Place

Store all your IP rights—from trademarks to patents—in one unified registry and instantly visualize their connections. Our system builds a “family tree” of IP relationships and generates key portfolio metrics so you can focus your resources where they matter most.

Unified control panel

Everything You Need to Manage IP — One Click Away

All data for any IP asset—status tasks, automated reminders, contractor correspondence, and files—consolidated in a single dashboard. No more system hopping: everything you need is at your fingertips.

Synchronization with databases

Stop Updating Manually: Get Real-Time Data

Add an IP asset once—and never manually update again. The system auto-syncs statuses, deadlines, and documents via integrations with official registries in 190+ countries. Work exclusively with real-time, up-to-date data.

Collaborations with external IP providers

Make IP Collaboration Simple and Transparent

Integrate external IP providers into your workflow: assign them tasks, discuss details, and receive deliverables—all within your IPMS. As they complete their work, providers will update records and upload key files and documents. Delegate the routine—focus on strategy

Global IP Providers marketplace

Instantly Find and Hire Trusted IP Providers from 190+ Countries

If you don’t have reliable IP providers in your required jurisdiction, find them on our marketplace: compare the pricing and expertise of specialists from 180 countries and choose the best option—no extra calls or negotiations needed

End-to-end AI Assistant

Spend Less Time on Admin, More Time on Growth — Thanks to AI

Our smart AI assistant will guide you through every stage of IP management. In an interactive dialogue, it will:

Analyze office actions, forecast your chances of success, and recommend response strategies
Automatically generate tasks and match you with the ideal provider
Perform AI-powered patent and trademark searches before filing applications
Compile reports by gathering up-to-date portfolio status information
Assess the current health of your assets and advise on the optimal next steps

Additional
functionality of the
iPNOTE IPMS

01

Centralized payment management

No more juggling different currencies, providers, or payment systems. Handle all IP payments through a single platform.

02

Flexible Integrations

Operate within a single iPNOTE panel with API support for your existing systems, databases, and tools used to manage and protect your IP rights.

03

Automation & Reminders

Never miss critical deadlines with automated renewal and PCT-filing reminders. The system alerts you in advance of key due dates and automatically creates tasks based on your specified timelines.

04

Human Support

Your dedicated iPNOTE manager will take care of the routine: sourcing top contractors, translating documents, preparing detailed reports, and fielding any questions about your IP. With them in your corner, you’ll optimize costs and focus on strategy

How iPNOTE Stacks Up

Criterion

Corporate IPMS

Global Law Firms

Cost

Transparent subscription scaling from startup to enterprise, free plan available

Cost

High cost, no free trial, price only after demo and lengthy process

Cost

High service and consulting fees, billed after completion

Ease of use

Intuitive interface, as expected in modern SaaS

Ease of use

Complicated, outdated interfaces

Ease of use

No unified interface, everything via email/calls

Implementation time

1 day, easy data migration, we’ll do it for you if needed

Implementation time

Weeks or extra payment

Implementation time

Document exchange by mail, data on request with long wait

Working with local IP law firms

Choice from a wide pool of trusted providers globally, invite your own, grant direct access to IP

Working with local IP law firms

Not available, or only via direct negotiation

Working with local IP law firms

No direct interaction possible, everything through intermediaries

Integrations

API for integration with any system, 190+ country databases

Integrations

Depends on the system

Integrations

None, all manual

AI features

Built-in AI agent with broad functionality

AI features

Limited features, often extra cost

AI features

None

User/asset flexibility

No limits

User/asset flexibility

Paid limits

User/asset flexibility

Only on request, all actions via manager

Automation

Available

Automation

Available, but often limited or for separate fee

Automation

No automation, manual control

Unified IP registry

Yes

Unified IP registry

Often only for certain asset types

Unified IP registry

No, only scattered reports on request

Accessibility

Cloud-based. Accessible anytime, anywhere, from any device.

Accessibility

Usually requires desktop installation or own infrastructure

Accessibility

No unified access; communication mostly via email, phone, and docs

Supporto

Dedicated manager, 24/7

Supporto

Standard support line

Supporto

Limited working hours, waiting for response

Payment flexibility

All payment methods, no restrictions

Payment flexibility

Depends on vendor

Payment flexibility

Prepayment/postpayment, hourly billing

Unlimited users free of charge

80%

Time and cost savings

5 min

to get up and running

4.7

rating on Trustpilot

$1.5M

Costs saved

Start efficiently managing your IP portfolio with our All-in-One solution

iPNOTE IPMS is more than just another IP management system. It’s a comprehensive ecosystem of features and tools you can customize to suit your needs.

Try for Free

Start using iPNOTE in just 3 steps

Import your IP portfolio

Enter your application or registration number and the platform will automatically fetch all data from global registries. Or simply upload your asset list and our team will handle the migration.
Select or add contractors

Invite your outside counsel or discover new experts in the iPNOTE marketplace (180 countries). Create tasks, set deadlines, and collaborate in-app chat.
Manage everything from a unified dashboard

Delegate tasks, track statuses and deadlines, review deliverables—all in one browser window. Maximum control, minimal effort.

Testimonianze

Jovilė Devėnaitė

Metida has been long-term partners with iPNOTE. They are one of the best for IP services worldwide. The team is knowledgeable and always helpful. Highly recommend them!

Gaurav Choubey

They are really attentive and prompt in addressing any bugs and assisting their platform users. Also, they are very involved and vigilant about matters being handled on their platform.

Overall, iPNOTE is a highly trustworthy and reliable solution for your domestic as well as foreign IP needs.

Emanuel Ailenei

They are really attentive and prompt in addressing any bugs and assisting their platform users. Also, they are very involved and vigilant about matters being handled on their platform.

Patricio Gonzalez

This platform offers a clear, streamlined process to meet your various IP needs (eg. trademark, patents, designs).

Louis Lozouet

At Venturini IP, we have been using iPNOTE for more than a year now and it has been an excellent experience. The communication is easy, flows very well and fast. The team is very responsive and genuinely care and work to find the perfect match between clients and service providers. I can only recommend iPNOTE to anyone willing to improve the business of IP.

Taeyoung Lee

This platform offers a clear, streamlined process to meet your various IP needs (eg. trademark, patents, designs).

Wayne Carroll

iPNOTE makes the process of hiring foreign associates easy.

Jerry Bridge-Butler

iPNOTE is a brilliant new way to connect with potential clients from abroad, who are looking for the legal services we provide. The interface is simple and efficient to use, and the fact the client pays the agreed costs to iPNOTE before the work is done means there are no issues in getting paid afterwards. Would highly recommend.

Javier Serrano Irurzun

iPNOTE is really putting its efforts in becoming the best and most-used online platform for intellectual property firms. Hats off.

Our cases

Casi di studio

How a Client with Over 100 IP Assets Transitioned to iPNOTE IPMS in Just Two Days and Saved Significant Amounts of Money

Per saperne di più

Casi di studio

The Cost of Automating IP Processes: How One Company Achieved a 5x Reduction in Expenses

Per saperne di più

Casi di studio

How a Single Missed Deadline Led to a Company Losing Its Patent — A Real-World Example

Per saperne di più

Casi di studio

Navigating IP Litigation in Mexico: A Guide for Businesses

Per saperne di più

Casi di studio

Building a Global Patent Strategy: A Biotech Startup’s Journey with iPNOTE

Per saperne di più

Casi di studio

How iPNOTE Helped Streamline Global Trademark Registration and Reduce Costs

Per saperne di più

Casi di studio

Top IP Challenges for Businesses in Mexico — and How to Overcome Them

Per saperne di più

Casi di studio

USMCA and Mexico: Key Changes in IP Laws and Business Implications

Per saperne di più

Casi di studio

How International Treaties Impact IP Protection in Mexico

Per saperne di più

Casi di studio

Understanding the Basics of Intellectual Property in Mexico: A Guide for Businesses

Per saperne di più

Select plan that scales
with your needs

For individuals and small teams just starting with IP management

All essential tools for organizing and monitoring your IP rights — get control over your portfolio with zero cost and zero risk

Portfolio management system for 20 IP rights
1 free AI-powered patent search
12% commission on all tasks
3 free AI-powered trademark searches

For small tech companies starting work with IP

Launch your IP journey: file, analyze, and obtain your first patent or trademark — fast, simple, and with no hidden fees.

Portfolio management system for up to 50 IP rights
Tailored 5-year IP roadmap
10% commission on all tasks
Comprehensive IP strategy development
Unlimited AI-powered trademark searches
Provider quality control & assessment
Unlimited AI-powered patent searches
Support in managing tasks for drafting, filing & prosecution

For small tech companies expanding international IP portfolio

Grow with confidence: control multi-country filings, manage PCT and national phases, and streamline global protection in one platform.

All from Start +
Dedicated IP manager
Portfolio management for up to 150 active IP rights
Unlimited negotiations with local IP agents
8% commission on all tasks
PCT deadline reminders setup and control
Managing tasks for PCT national stage filings

For small and mid-sized companies building their in-house IP team

Boost efficiency: automate routine, track hundreds of IP rights, collaborate with any provider, and keep your team and spend fully under control.

All from Expand +
Managing external IP service providers
Portfolio management for up to 500 active IP rights
Cost centers and customised billing settings
6% commission on all tasks
Team onboarding and setup
Renewal and maintenance monitoring

For large companies optimizing their IP operations

Maximize performance: deeply integrate IPMS with your tools, configure complex workflows, and manage thousands of assets effortlessly.

All from Manage +
Flexible role configuration
Portfolio management for up to 3000 active IP rights
Custom automations and AI tools
4% commission on all tasks
Integration with file storage
Integration with IPMS

FAQ

Do I need to install any software?

No. iPNOTE IPMS is a fully cloud-based platform—you only need a web browser.
Is it difficult to switch from Excel or manual tracking?

Not at all. We offer an automated asset import and hands-on support at every step, so you can be operational the same day.
Is there a free tier?

Yes. Our freemium plan lets you manage up to 20 assets at no cost.
Will I need to train my entire team?

No. The interface is intuitive by design. We also provide concise tutorial videos and dedicated support.
What does it cost? Are there any hidden fees?

Pricing is transparent—a single flat subscription. There are no hidden charges for updates or additional users.
What happens to my data if I stop using the platform?

You can export all your data in standard formats; you retain full ownership and access.
How do you migrate data from our current IPMS?

We supply ready-made migration templates and a dedicated manager to oversee the transfer process.
How long does migration take?

Typically 1–3 weeks, depending on the size of your portfolio and the condition of your data.
Is there a risk of data loss?

No. We combine automated and manual processes, plus rigorous validation before final import.
What about integrations with external databases?

iPNOTE IPMS integrates with both international and local databases via API or direct connections.
What support is available during and after migration?

You’ll have a dedicated migration manager and 24/7 post-launch support via chat and email.
Will I have to pay extra for updates or support?

No. All updates and technical support are included in your subscription.