iPNOTE IPMS is more than just another IP management system. It’s a comprehensive ecosystem of features and tools you can customize to suit your needs.
Manage your IP portfolio in All-in-one IPMS powered by AI
190+ countries. 1 dashboard. 0 missed deadlines.
Brands That Trust Us
A full suite of IP management tools
A centralized IP registry
Keep All Your IP rights Organized in One Place
Store all your IP rights—from trademarks to patents—in one unified registry and instantly visualize their connections. Our system builds a “family tree” of IP relationships and generates key portfolio metrics so you can focus your resources where they matter most.
Unified control panel
Everything You Need to Manage IP — One Click Away
All data for any IP asset—status tasks, automated reminders, contractor correspondence, and files—consolidated in a single dashboard. No more system hopping: everything you need is at your fingertips.
Synchronization with databases
Stop Updating Manually: Get Real-Time Data
Add an IP asset once—and never manually update again. The system auto-syncs statuses, deadlines, and documents via integrations with official registries in 190+ countries. Work exclusively with real-time, up-to-date data.
Collaborations with external IP providers
Make IP Collaboration Simple and Transparent
Integrate external IP providers into your workflow: assign them tasks, discuss details, and receive deliverables—all within your IPMS. As they complete their work, providers will update records and upload key files and documents. Delegate the routine—focus on strategy
Global IP Providers marketplace
Instantly Find and Hire Trusted IP Providers from 190+ Countries
If you don’t have reliable IP providers in your required jurisdiction, find them on our marketplace: compare the pricing and expertise of specialists from 180 countries and choose the best option—no extra calls or negotiations needed
End-to-end AI Assistant
Spend Less Time on Admin, More Time on Growth — Thanks to AI
Our smart AI assistant will guide you through every stage of IP management. In an interactive dialogue, it will:
- Analyze office actions, forecast your chances of success, and recommend response strategies
- Automatically generate tasks and match you with the ideal provider
- Perform AI-powered patent and trademark searches before filing applications
- Compile reports by gathering up-to-date portfolio status information
- Assess the current health of your assets and advise on the optimal next steps
Additional
functionality of the
iPNOTE IPMS
01
Centralized payment management
No more juggling different currencies, providers, or payment systems. Handle all IP payments through a single platform.
02
Flexible Integrations
Operate within a single iPNOTE panel with API support for your existing systems, databases, and tools used to manage and protect your IP rights.
03
Automation & Reminders
Never miss critical deadlines with automated renewal and PCT-filing reminders. The system alerts you in advance of key due dates and automatically creates tasks based on your specified timelines.
04
Human Support
Your dedicated iPNOTE manager will take care of the routine: sourcing top contractors, translating documents, preparing detailed reports, and fielding any questions about your IP. With them in your corner, you’ll optimize costs and focus on strategy
How iPNOTE Stacks Up
Criterion
Corporate IPMS
Global Law Firms
Cost
Cost
Transparent subscription scaling from startup to enterprise, free plan available
Cost
High cost, no free trial, price only after demo and lengthy process
Cost
High service and consulting fees, billed after completion
Ease of use
Ease of use
Intuitive interface, as expected in modern SaaS
Ease of use
Complicated, outdated interfaces
Ease of use
No unified interface, everything via email/calls
Implementation time
Implementation time
1 day, easy data migration, we’ll do it for you if needed
Implementation time
Weeks or extra payment
Implementation time
Document exchange by mail, data on request with long wait
Working with local IP law firms
Working with local IP law firms
Choice from a wide pool of trusted providers globally, invite your own, grant direct access to IP
Working with local IP law firms
Not available, or only via direct negotiation
Working with local IP law firms
No direct interaction possible, everything through intermediaries
Integrations
Integrations
API for integration with any system, 190+ country databases
Integrations
Depends on the system
Integrations
None, all manual
AI features
AI features
Built-in AI agent with broad functionality
AI features
Limited features, often extra cost
AI features
None
User/asset flexibility
User/asset flexibility
No limits
User/asset flexibility
Paid limits
User/asset flexibility
Only on request, all actions via manager
Automation
Automation
Available
Automation
Available, but often limited or for separate fee
Automation
No automation, manual control
Unified IP registry
Unified IP registry
Yes
Unified IP registry
Often only for certain asset types
Unified IP registry
No, only scattered reports on request
Accessibility
Accessibility
Cloud-based. Accessible anytime, anywhere, from any device.
Accessibility
Usually requires desktop installation or own infrastructure
Accessibility
No unified access; communication mostly via email, phone, and docs
Support
Support
Dedicated manager, 24/7
Support
Standard support line
Support
Limited working hours, waiting for response
Payment flexibility
Payment flexibility
All payment methods, no restrictions
Payment flexibility
Depends on vendor
Payment flexibility
Prepayment/postpayment, hourly billing
Unlimited users free of charge
80%
Time and cost savings
5 min
to get up and running
4.7
rating on Trustpilot
$1.5M
Costs saved
Start efficiently managing your IP portfolio with our All-in-One solution
Start using iPNOTE in just 3 steps
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Import your IP portfolio
Enter your application or registration number and the platform will automatically fetch all data from global registries. Or simply upload your asset list and our team will handle the migration.
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Select or add contractors
Invite your outside counsel or discover new experts in the iPNOTE marketplace (180 countries). Create tasks, set deadlines, and collaborate in-app chat.
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Manage everything from a unified dashboard
Delegate tasks, track statuses and deadlines, review deliverables—all in one browser window. Maximum control, minimal effort.
Testimonials
Jovilė Devėnaitė
Metida has been long-term partners with iPNOTE. They are one of the best for IP services worldwide. The team is knowledgeable and always helpful. Highly recommend them!
Gaurav Choubey
They are really attentive and prompt in addressing any bugs and assisting their platform users. Also, they are very involved and vigilant about matters being handled on their platform.
Overall, iPNOTE is a highly trustworthy and reliable solution for your domestic as well as foreign IP needs.
Emanuel Ailenei
They are really attentive and prompt in addressing any bugs and assisting their platform users. Also, they are very involved and vigilant about matters being handled on their platform.
Patricio Gonzalez
This platform offers a clear, streamlined process to meet your various IP needs (eg. trademark, patents, designs).
Louis Lozouet
At Venturini IP, we have been using iPNOTE for more than a year now and it has been an excellent experience. The communication is easy, flows very well and fast. The team is very responsive and genuinely care and work to find the perfect match between clients and service providers. I can only recommend iPNOTE to anyone willing to improve the business of IP.
Taeyoung Lee
This platform offers a clear, streamlined process to meet your various IP needs (eg. trademark, patents, designs).
Wayne Carroll
iPNOTE makes the process of hiring foreign associates easy.
Jerry Bridge-Butler
iPNOTE is a brilliant new way to connect with potential clients from abroad, who are looking for the legal services we provide. The interface is simple and efficient to use, and the fact the client pays the agreed costs to iPNOTE before the work is done means there are no issues in getting paid afterwards. Would highly recommend.
Javier Serrano Irurzun
iPNOTE is really putting its efforts in becoming the best and most-used online platform for intellectual property firms. Hats off.
Our cases
Select plan that scales
with your needs
Free
foreverFor individuals and small groups who need to manage their IP rights
All essential tools for organizing and monitoring your IP rights — get control over your portfolio with zero cost and zero risk
- Portfolio management system for 20 IP rights
- 1 free AI-powered patent search
- 12% commission on all tasks
- 3 free AI-powered trademark searches
Start
For individuals and small groups who need to manage their IP rights
All essential tools for organizing and monitoring your IP rights — get control over your portfolio with zero cost and zero risk
- Portfolio management system for up to 50 IP rights
- Tailored 5-year IP roadmap
- 10% commission on all tasks
- Comprehensive IP strategy development
- Unlimited AI-powered trademark searches
- Provider quality control & assessment
- Unlimited AI-powered patent searches
- Support in managing tasks for drafting, filing & prosecution
Expand
For individuals and small groups who need to manage their IP rights
All essential tools for organizing and monitoring your IP rights — get control over your portfolio with zero cost and zero risk
- All from Start +
- Dedicated IP manager
- Portfolio management for up to 150 active IP rights
- Unlimited negotiations with local IP agents
- 8% commission on all tasks
- PCT deadline reminders setup and control
- Managing tasks for PCT national stage filings
Manage
For individuals and small groups who need to manage their IP rights
All essential tools for organizing and monitoring your IP rights — get control over your portfolio with zero cost and zero risk
- All from Expand +
- Managing external IP service providers
- Portfolio management for up to 500 active IP rights
- Cost centers and customised billing settings
- 6% commission on all tasks
- Team onboarding and setup
- Renewal and maintenance monitoring
Optimize
For individuals and small groups who need to manage their IP rights
All essential tools for organizing and monitoring your IP rights — get control over your portfolio with zero cost and zero risk
- All from Manage +
- Flexible role configuration
- Portfolio management for up to 3000 active IP rights
- Custom automations and AI tools
- 4% commission on all tasks
- Integration with file storage
- Integration with IPMS
FAQ
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Do I need to install any software?
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Is it difficult to switch from Excel or manual tracking?
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Is there a free tier?
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Will I need to train my entire team?
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What does it cost? Are there any hidden fees?
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What happens to my data if I stop using the platform?
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How do you migrate data from our current IPMS?
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How long does migration take?
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Is there a risk of data loss?
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What about integrations with external databases?
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What support is available during and after migration?
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Will I have to pay extra for updates or support?
